Archive a transcript

Hide a managed transcript from dropdowns and default lists without deleting it. It stays on disk and remains findable from Library and Search.

Outcome

You will have archived the planning-review sample from the Library inspector, confirmed it disappeared from a picker, then found it again with Include archived transcripts and unarchived it.

Starting point

The sample is imported (see First analysis). Local AI is not required.

What you’ll do

  1. Open Library and select the planning-review transcript.

  2. Choose Archive transcript in the inspector.

  3. Confirm a picker (sidebar or Run Analysis) no longer lists it.

  4. On Library (or Search), tick Include archived transcripts, select it, and Unarchive transcript.

Walkthrough

  1. Open Library. Leave Include archived transcripts unchecked. Select the planning-review row.

  2. In the inspector, choose Archive transcript. The table caption reports archived items as hidden. The inspector caption reads Archived — hidden from dropdowns and default lists.

  3. Open Run Analysis (or the sidebar transcript dropdown). The archived item is omitted. Home Continue / Needs attention also omit it. This is not a Settings toggle.

  4. Return to Library and tick Include archived transcripts. The row reappears with an (archived) title suffix. Select it and choose Unarchive transcript. Search has the same checkbox (default off) so archived sessions stay findable without cluttering pickers.

Storage rules (sidecar field, what pickers omit, not a delete): STORAGE.md. Distinct from Speakers profile archive (Settings → Speakers show archived) and from originals/ source-file archive.

What to notice

  • Archive is a visibility flag on the import sidecar, not organisation tags and not Groups.

  • Files, sidecars, originals, and analysis runs stay on disk.

  • If the sidebar already has an archived transcript selected, that current selection can remain so the session does not blank.

  • There is no bulk-archive action.

You should now have…

Archived and unarchived the planning-review transcript, and seen that pickers hide it until you opt in on Library or Search.

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